The workplace is constantly changing and to keep up businesses need to evolve and look for opportunities to improve. The physical workspace is an area that many organizations are looking to upgrade. Making improvements in the workplace has always been a focus. Often improvements are aimed at increasing productivity or improving morale in the office. The COVID-19 era was the impetus for many changes but one that really stands out is the hybrid workplace. From efficiency to morale, there are many benefits to adapting the office to better equip the hybrid workforce. By adding flex space, increased technology, and additional collaborative office space, your team can thrive in the hybrid workplace.
The Hybrid Workplace
The hybrid model allows employees to work offsite but still provides them with an onsite location where they can work. Sometimes the office is a shared workspace, a cubicle, a collaborative space, or a desk for reservation when needed. Some hybrid offices require attendance a certain number of days out of the week while others operate on an as-needed basis.
“Collaborative workspaces should flexible and adaptable to meet the changing needs of the workforce.”
The hybrid workplace gives the employee more freedom and more control when it comes to time management. Providing them with both in-office resources to complete their work and appropriate technology to connect with remote team members are key to supporting this model. This will look different in each workplace depending on the actual day-to-day operations of the team.
The Collaborative Office Space
A collaborative office space allows employees to work together as a cohesive unit. A prime example of collaborative office space is a conference or boardroom. A collaborative space, however, doesn’t need to be as formal as a conference room. Some collaborative workplace settings are far less structured and more closely resemble a lounge room with comfortable seating.
There is no one way to design a collaborative workplace. In the hybrid workplace, flexibility is key. Collaborative workspaces should be just as flexible and adaptable to meet the changing needs of the workforce. This type of office environment serves to provide an area suitable for groups to work together.
Flex Space
In the hybrid workplace including flex space is important. Flex space is an area that can be easily changed to meet the needs of the workplace as they change day to day, and sometimes even hour by hour! Often these spaces include higher-end pieces of equipment that many may need to access, but that doesn’t make sense financially to have in multiple locations throughout the building. Flex space is being offered as a significant attraction, to the point where buildings lacking a flexible space offering are increasingly regarded as having a disadvantage. Flex space is supported by amenities, is tech-enabled, and incorporates individualized human-delivered services.
Flexible workspaces can be swiftly scaled up or down to accommodate teams of various sizes or readily reconfigured to accommodate shifting company objectives. Teams can work whenever, wherever, and however they choose while using these types of flexible working environments, which are often designed to be utilized in combination with them.
Furniture
Gone are the days of the dingy conference rooms and dark cubicles. Offices are increasingly becoming aesthetically pleasing. Modern office furniture and bright colors are found more easily in the workplace. The new take on office furniture creates an environment that can be enjoyable to be in rather than the one you can’t wait to get out of.
"Modular furniture gives an office the ability to turn a space suitable for a few people into a space for many."
All hybrid models can benefit from modern office furniture. The majority of furniture found in offices now is modular or easy to move and rearrange. This allows companies to get the most out of their office space without having to expand and spend more money. Modular furniture gives an office the ability to turn a space suitable for a few people into a space for many just by rearranging or adding a couple more units. Flexibility and adaptability are the name of the game.
Less formal workspaces are becoming more and more popular as well. Businesses are starting to transition towards more comfortable and ergonomic seating. Many offices have added couches and lounge chairs in collaborative areas... This type of office setting fosters creativity and provides an environment that encourages collaboration in the workplace. The furniture does a lot for an office. It is not only the aesthetics that matter but also the functionality. Office furniture that serves several purposes and looks good while doing so is key to providing an excellent environment in the collaborative workplace.
What Do Workers Need?
As a result of the pandemic, many businesses showed they were able to operate via conference and Zoom calls. This might not have been ideal but it was necessary and businesses responded practically overnight. Now that we are moving towards normalcy in our day-to-day lives, we are once again able to fulfill our need for social interaction. So much of the collaborative work that took place during the COVID-19 era was over Zoom calls. Businesses now have to reinvent the collaborative workspace, because the workplace may never be like it was.
“A well-designed collaborative hybrid office space provides a worker with comfort while at the same time, giving them the necessary tools to do their job.”
Over the last few years, the collaborative workplace was a person’s living room. People took advantage of the opportunity to meet with others from the comfort of their own homes and when returning to work, they still want that comfort. A perfect collaborative hybrid office space provides a worker with comfort while at the same time, giving them the necessary tools to do their job. We know some workers are able to do their jobs sufficiently off-site. It is important to provide them with adequate resources to do their jobs when they are in person.
Build Your Collaborative Hybrid Workplace
Today study finds that hybrid workplaces are the future. More than one person in the office uses a collaborative space so there is a need for it to appeal too many. An office environment is a direct reflection of a company’s culture. Whether hybrid workplaces are a short-term solution or a long-term solution, businesses must begin the transition and start exploring new opportunities. Some companies might find it beneficial to only have employees come in for meetings and others might see the value in reducing their environmental impact by closing the office completely for a day or more throughout the week. No matter the approach, it’s time for companies to get creative as they design the hybrid workplace.
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